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Entertainment, Hospitality and Gifts Policy
The University’s Entertainment, Hospitality and Gifts outlines the expectations for both receiving and giving gifts. It applies to all staff, including those engaged on a casual basis, as well as subsidiary undertakings and any individuals conducting business on behalf of the University. This includes employees, third parties, agents, consultants, contractors, suppliers, subsidiaries, and students acting on the University’s behalf in either a paid or voluntary capacity.
All entertainment, hospitality, and gifts- whether offered, accepted, given, or received- must be recorded in the s. This requirement ensures transparency in line with the Bribery Act and helps guarantee that any benefits are appropriately reported to HMRC, with any resulting tax liabilities properly accounted for.
The University’s Expenses Policy is covered in a separate document.
The University policy takes precedence over grant funder terms, and must meet HMRC statutory requirements. Where an external grant or research funder stipulates higher financial limits this University policy will take precedence.
- Complete the s
All gift vouchers should be purchased through Procurement following the relevant process below:
- Staff purchasing gift vouchers?
- Students purchasing gift vouchers? Please contact procurementoperations@exeter.ac.uk
Once you have read and understood the policies and purchasing methods above, you can find further information, including how to claim expenses below:
- Staff Guidance can be found on our
- Student Guidance can be found on our Finance Training for Students webpage
For further information, please contact the Finance Helpdesk: